Refund, Transfer, Deferment, and Cancellations
RPI Sun Valley
Changes may be made to your registration by logging in to your BikeReg account. Changes and transfers must be completed by August 1. Changes may include:
Moving to a different race distance (i.e., from French Fry to Baked Potato)
Transfer your registration to a lucky friend (see below)
Updating contact information
The transfer of a registration from one person to another is allowed and is a very simple process through your BikeReg account. The transfer must be completed by August 1. All person-to-person transfers can be made by logging into your account on Bike Reg and are at no additional charge. Changes and transfers must be completed by August 1.
Rebecca's Private Idaho has a no-refund policy. You may either transfer your registration to a lucky friend or donate the fees to the charity fundraiser.
We will only defer in-person registrations to the 2022 event if we have to cancel the event, in which case you may choose to either change your registration to the RPI Remote event or defer it to RPI in person next year. Please see the details below related to cancellation due to COVID-19 health and safety concerns.
If you received a deferment from the 2020 event, you should have an event credit in your BikeReg account. You may use this credit to sign up for 2021 RPI Sun Valley. Your space is not guaranteed, however, so make sure you register early. If you plan to transfer your deferment to friend, register first with your credit and then complete the transfer process listed above.
CANCELLATIONS & REFUNDS:
Cancellations and refunds for RPI BaseCamp will be given until July 1. You must email us at firstname.lastname@example.org to request a refund. Once the program starts, no refunds will be given.
A person signed up for RPI Remote may change to the RPI Sun Valley event. You will need to email us at email@example.com so we can get you set up with the proper registration code to credit what you paid for RPI Remote ($49). Any additional fees will be added, and payment will be required to complete the change.
No changes may be made after August 1.
Rebecca's Private Idaho has a no-refund policy. No transfers are allowed for remote events.
The safety and security of our participants, volunteers, partners, community, and staff is our top priority. We will continue to diligently monitor the situation surrounding COVID-19 and will follow the guidance issued by the Center for Disease Control (CDC), the World Health Organization (WHO), and state and local officials. We will contact all registered riders directly by email and post updates to the RPI Facebook page and the RPI website if any changes to the in-person event occur for 2021.
In the event that Rebecca’s Private Idaho Sun Valley is canceled in 2021 due to concerns or restrictions around COVID-19 (i.e., travel restrictions, restrictions around gatherings of large groups, or city, state, or nationwide restrictions, etc.), we will continue to operate the RPI Remote event and RPI BaseCamp and will offer those registered for RPI Sun Valley the following options:
Participants can transfer their registration to the RPI Remote event and receive a refund for the cost difference.
Participants can defer their full 2021 registration to RPI 2022 for the same race category. No fees will apply. RPI 2022 is scheduled for September 1-4, 2022.
Participants can donate their full registration fee to the Be Good Foundation™ in support of our beneficiary programs, as well as COVID-19 initiatives that align with the Be Good Foundation™ mission.
Rules and Ethics
All riders are required to stop by RPI headquarters for Packet Pickup at the Limelight Hotel. For the Queen's Stage Race, this will be between 6:00 and 8:00 p.m. on Wednesday, September 1, and on Saturday, September 4. Please plan to be there to catch the Mandatory Rider Meeting (times will be provided in the overall schedule), where Rebecca will cover pertinent information for all riders and answer last-minute questions.
Packets include all the important stuff you’ll need in order to participate: your race bib with timing chip, number plate, rider shirt, maps, meal vouchers, and more.
Race rules are as follows:
Helmets are mandatory. Period.
No personal vehicles or follow cars allowed on course.
Aid is allowed by fellow riders or RPI event staff only.
No e-bikes or pedal assist.
You can change your tires for each stage of the race, but you must use the same bike frame for all three stages.
No littering. This includes water bottles and other non-organic material.
Use the toilets provided. This is a requirement of our permit.
Above all, Be Good and be a Gravel SHARK
S – Safe. Abide by the rules of the road. Share the road. Keep your speed in check. Your safety is YOUR responsibility and MY priority.
H – Honest. Handle grievances directly and respectfully with the riders and event organizers involved. Do not assume malice, and be generous with the benefit of the doubt.
A – Accountable. Offer assistance if you come across another rider with a medical emergency.
R – Responsible. Headphones are discouraged. If you must use them, keep the left earpiece out. Be prepared; the course is remote. Carry ample food, water, and maintenance supplies.
K – Kind. Respect all riders, race staff, volunteers, and public. Ride as friends and race as individuals.
Read more aboutGravel SHARK ethics in the post Be A Gravel Shark here.
COVID-19 Operating Plan for 2021
Rebecca’s Private Idaho is committed to keeping our participants, crew, and volunteers safe. The information below outlines our COVID-19 operating plan for the 2021 Rebecca’s Private Idaho Sun Valley on-site event. The items listed focus on adhering to the national and local rules and regulations related to group gatherings and the aim of mitigating the spread of COVID-19. These items may be updated as safety measures change based on the understating of the viral risks change and as local health precautions and regulations are updated. The outlined items below are based on the assumption that group gatherings of 1500 people will be allowed with proper precautions in place.
In the event that Rebecca’s Private Idaho Sun Valley is canceled in 2021 due to concerns and restrictions around COVID-19 (i.e., travel restrictions, restrictions around gatherings of large groups, or city, state or nationwide restrictions, etc.), we will continue to operate the RPI Remote event and RPI BaseCamp.
PRE-EVENT: In participant communication email, health and safety forms will be sent to all registrants. Those planning to participate will be required to confirm that they are symptom-free, have had no known exposure to COVID-19 in the two weeks prior, have been following physical distancing guidelines, and agree to follow physical distancing guidelines during the event.
EVENT MITIGATIONS: Sufficient supplies of masks and hand sanitizer will be in all group locations, including expo areas, washrooms, start and finish lines, and aid stations for all participants, staff, and volunteers. All common surfaces, such as the bar area, changing rooms, and tables, will be cleaned regularly.
Event staff, associated crew, and volunteers will receive COVID-19-specific training based on local guidelines. All event staff, associated crew, and volunteers will be required to adhere to local guidelines based on distancing, sanitation, and general health. Event staff, associated crew, and volunteers will not be allowed to attend the event if they become symptomatic.
Leading up to the event, ride communications will include all necessary information related to COVID-19 rules and regulations.
During the race meetings at the packet pickup expos, riders will be reminded of all COVID-19 rules and regulations. Information cards outlining the rules and regulations will be given to each participant with their rider number. Riders will also be reminded of these rules and regulations during the start line briefing. Additionally, rules and regulations will be posted at each aid station.
If masks are required when physical proximity of less than six feet is necessary, masks will be available at aid stations, and riders will be required to put on their masks before they come in contact with other riders, event staff, associated crew, and volunteers at aid stations and the expo area.
United States Centre for Disease Control (CDC) COVID-19 Information and Guidelines - https://www.cdc.gov/coronavirus/2019-ncov/index.html
Idaho Department of Public Health and Environment COVID-19 Information and Guidelines - https://coronavirus.idaho.gov
Blaine County COVID-19 Information and Guidelines - https://www.co.blaine.id.us