Refund, Transfer, Deferment, and Cancellations

RPI Sun Valley

DEFERRALS

We do not offer deferrals to a future event. If you are unable to attend, we recommend transferring your registration to another rider by emailing rpi@rebeccarusch.com for directions on how to do so by August 15. Be sure to have the rider you wish to transfer your entry to included on the email to expedite the process.

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CHANGES

Changes may be made to your registration by emailing rpi@rebeccarusch.com. Changes and transfers must be completed by August 15. There are no refunds to category changes. Changes may include:

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• Moving to a different race distance (i.e., from French Fry to Baked Potato)
• Transferring your registration to a lucky friend (see below)
• Updating contact information

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TRANSFERS:

The transfer of a registration from one person to another is allowed. Simply email rpi@rebeccarusch.com to make a transfer request. Changes and transfers must be completed by August 15.

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REFUNDS:

Rebecca's Private Idaho has a no-refund policy. You may either transfer your registration to a lucky friend or donate the fees to the Be Good Foundation.

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AIR QUALITY POLICY:

As you probably know, wildfires have become commonplace across the West, and the air in Sun Valley can sometimes get smoky. We will closely monitor any fires and the wind conditions in our area. We won’t know if air quality is either safe or potentially hazardous in our area until just before each day’s events, but the safety of our participants, staff, partners, and volunteers is our number one priority.

Here are some resources to help you keep an eye on Air Quality during the event:

• Blaine County air quality monitoring
• Custer County air quality monitoring
• PurpleAir air quality map

After consultation with our local medical advisors, we have determined that an AQI over 175 or sustained at 150 on any given morning would make physical activity unsafe for our participants. In that case, the riding events for the day would be canceled, and unfortunately we will not be able to refund entry fees. Other non-riding events, such as our Welcome Expo, our RPI Festival, and our Be Good Foundation party, will proceed as planned.

​We’re using this air quality guide for evaluation, as it details the risks of pollution levels for both healthy and sensitive individuals.

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RPI BASECAMP

CANCELLATIONS & REFUNDS:

If you need to cancel your RPI BaseCamp membership, just email us to let us know you won't be participating. No refunds will be given for RPI BaseCamp cancelations.

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Rules and Ethics

All riders are required to stop by RPI headquarters for Packet Pickup for the Queen's Stage Race at Limelight Hotel (times will be provided in the overall schedule). On Saturday of event weekend, Packet Pickup will be in the Rec Center at Atkinson Park. Please plan to be there to catch the Mandatory Rider Meeting (times will be provided in the overall schedule), where Rebecca will cover pertinent information for all riders and answer last-minute questions. ​Your packet includes all the important stuff you’ll need in order to participate: your race bib, number plate with timing chip, and more.

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Race rules are as follows:

• Helmets are mandatory. Period.
• No personal vehicles or follow cars allowed on course.
• Aid is allowed by fellow riders or RPI event staff only.
• Pedal assist e-bikes are only allowed on the Tater Tot course.
• You can change your tires for each stage of the race, but you must use the same bike frame for all three stages.
• No littering. This includes water bottles and other non-organic material.
• Use the toilets provided. This is a requirement of our permit.

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Category Registration Policy

The basis for Rebecca’s Private Idaho category registration policy is to protect fairness and promote access across the full spectrum of racing categories. We strive to promote access inclusion and fairness, regardless of gender identity, age or ability. 

This rule is subject to change. It is as follows:

• No person shall be denied the right to compete based on their age, ability or gender identity.
• Participants wishing to compete in the junior category are required to meet the following criteria:

• Must be under the age of 18 on race day.
• Any participant under the age of 18 must have a waiver signed by parent or legal guardian.
• Riders under the age of 12 on race day may participate as long as they are accompanied by a parent or legal guardian on course.

• RPI offers a Non-Binary category for people who identify outside the gender binary, or for people who would prefer to race without a gendered classification. This ensures that all cyclists can participate in a safe and supportive setting. This category will have the same podium recognition as our other options.
• Transgender female participants wishing to compete in women’s categories are required to meet the following criteria:

• Currently undergoing continuous, medically-supervised hormone treatment for female gender transition for at least one (1) year prior to the date of the race. 

• Transgender men may register to compete in RPI’s male category regardless of medical treatment or gender transition status. 
• Participants wishing to compete in one of the the para-cycling categories must meet the following criteria:

• The Para-Cyclist category is defined by the same eligible physical impairments set by the International Paralympic Committee. The exhibition para-cyclist category is open to those impairments and bicycles that are not listed under the International Paralympic Committee guidelines. Read the RPI para-cyclist guidelines here.

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Above all, Be Good and be a Gravel SHARK​

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S – Safe. Abide by the rules of the road. Share the road. Keep your speed in check. Your safety is YOUR responsibility and MY priority.

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H – Honest. Handle grievances directly and respectfully with the riders and event organizers involved. Do not assume malice, and be generous with the benefit of the doubt.

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A – Accountable. Offer assistance if you come across another rider with a medical emergency.

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R – Responsible. Headphones are discouraged. If you must use them, keep the left earpiece out. Be prepared; the course is remote. Carry ample food, water, and maintenance supplies.

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K – Kind. Respect all riders, race staff, volunteers, and public. Ride as friends and race as individuals.

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ISSUES/PROTESTS/SUGGESTION BOX

‍For as much noise out there about “gravel beef” there’s really surprisingly little of it. The event runs smoothly, timing is accurate, the staff is friendly and accommodating. At RPI, the trains run on time. Mostly. We say ‘mostly’ because there are moments when despite a solid plan, the universe still has its way and things don’t go as expected. If you have an issue, we want to know about it. Working through the unexpected or unanticipated is how we improve as an organization.So when something’s amiss, here’s what you do; track down Carlos, Aerah or MikeMac. Don’t know who those folks are? Grab a race staffer and they’ll be happy to point them out. Whether you have a question or a problem or even a timing issue, those three can help you get it sorted out.